This is a worked example of how a firm of this type uses Advoca. Names and figures are fictitious.
The situation
A firm that recovers unpaid invoices for a few regular instructing clients (a landlord, a hospital, a wholesaler). Per file: a principal sum, payments in instalments, formal notices and sometimes court proceedings.
How the firm uses Advoca
- Collection file: with the matter, the firm records the instructing client, the debtor and the type of case.
- Entries: every debt, payment and action (formal notice, writ of summons) becomes an entry with a date and amount. Advoca calculates the outstanding balance.
- Deadlines: hearings and limitation periods are recorded in the matter and in the Limitation periods report.
- Invoicing to the instructing client: time entries and costs are invoiced with the structured payment reference; the overview of overdue invoices shows who gets a reminder.
Advoca calculates the balance from the entries you record. You enter interest and penalty clauses as an entry; automatic interest calculation is not included (yet).
A typical collection file
| Date | Entry | Amount |
|---|---|---|
| 3 March | Debt: unpaid invoice | €2,400.00 |
| 10 March | Action: formal notice sent | — |
| 2 April | Payment: first instalment | − €800.00 |
| 2 May | Payment: second instalment | − €800.00 |
| Outstanding balance | €800.00 |
Which plan?
Advanced: the debt-collection module and invoicing are included in Advanced and Advanced+.
Get started in fifteen minutes
- Create your firm at secure.advoca.io: 30 days free, without a payment card.
- Fill in the Firm details: address, VAT number, IBAN. Your invoices can then go out straight away.
- Invite your colleagues with the right role (Team).
- Create the contacts and ongoing matters; the conflict check works from the very first party.
- Enter the key deadlines in each matter and upload the documents you need.
- Record your first time entries with a timer, and create your first invoices at the end of the month.