This is a worked example of how a firm of this type uses Advoca. Names and figures are fictitious.
The situation
A family lawyer with a mix of paying matters and pro deo cases (second-line legal aid, juridische tweedelijnsbijstand). Many documents arrive as scans: deeds, certificates, correspondence.
How Advoca helps
- Conflict check: if a client's former partner asks for assistance, Advoca immediately shows, when the party is added, the matter in which that person is the opposing party.
- Pro deo: the regime Pro deo — second-line legal aid, no VAT applies 0% VAT with the correct wording on the invoice.
- Deadlines: hearings at the family court and deadlines for submissions are recorded per matter and in the weekly agenda.
- Documents: scans become searchable with OCR, so you can find an arrangement or a date in a twenty-page deed.
- Contact moments: phone calls and meetings are recorded with the contact, so the history of a difficult matter stays clear.
A typical matter
A divorce by mutual consent: two parties, a notary, arrangements for the children. The firm assists one party. Both former partners are linked to the matter as parties with their roles, so a later request from the other partner is immediately flagged as a conflict. The hearing date at the family court is entered as a deadline in the matter, the agreements and certificates are uploaded and searchable, and time is recorded per conversation.
Which plan?
Advanced, for invoicing with the pro deo regime and the VAT breakdown.
Get started in fifteen minutes
- Create your firm at secure.advoca.io: 30 days free, without a payment card.
- Fill in the Firm details: address, VAT number, IBAN. Your invoices can then go out straight away.
- Invite your colleagues with the right role (Team).
- Create the contacts and ongoing matters; the conflict check works from the very first party.
- Enter the key deadlines in each matter and upload the documents you need.
- Record your first time entries with a timer, and create your first invoices at the end of the month.